1 On the Accounts Payable Main menu, click Invoice Data Entry.

2 In Invoice Data Entry, enter information at the Vendor Number, Invoice Number, and Invoice Date fields.

3 To remove an updated invoice from the Open Invoice file, change the invoice balance to zero. During the next period-end processing, the invoice will be subsequently removed based on the number of days to retain paid invoices set in Accounts Payable Options.

4 After you have made the adjustment, print the Invoice Register and perform the invoice update. When the entry is updated to the permanent files, it adjusts the previous Open Invoice and Vendor master file entries by the amount specified. Any due date changes are also recorded.

NOTE If you do not make an amount adjustment to an invoice, but only change the Hold Payment or Separate Check field status, you do not need to print the Invoice Register and perform the subsequent update. Any changes to the Hold Payment or Separate Check field status of an invoice are automatically updated to the Open Invoice file. Changes to the Hold Payment field status are reflected on the Aged Invoice Report.