1 On the Accounts Payable Main menu, click Invoice Data Entry.

2 In Invoice Data Entry, enter the vendor number, invoice number, and invoice date information.

3 At the Pre-Paid Invoice field, enter the identifier assigned to the invoice when the prepayment was made. The Pre-Payment Information dialog box appears. The Net Distribution Amt field on the dialog box reflects the amount that must be distributed to the appropriate general ledger accounts.

If the invoice identifier exists, the prepayment amount and associated information is displayed. The information displayed cannot be maintained for "on-file" prepayment invoices.

4 If the prepayment invoice is not on file, enter the new prepayment information at the fields listed in the Pre-Payment Information dialog box.