You can create and maintain repetitive invoices for receivable items such as rent or service contracts using Repetitive Invoice Entry. After the items are set up, they can be selected, as necessary, and automatically transferred to Invoice Data Entry for processing. Each time a repetitive invoice is processed, the last-billed date for the invoice is updated.
To process repetitive invoices

1 On the Accounts Receivable Main menu, click Repetitive Invoice Entry. In the Repetitive Invoice Entry window, complete the fields necessary to enter repetitive invoices.

2 Click the Printer button to print the Repetitive Invoice Listing. Verify that each invoice is correct. Use this listing as a reference for selecting invoices for processing.

3 On the Accounts Receivable Main menu, click Repetitive Invoice Selection. In the Repetitive Invoice Selection window, enter the fields to select invoices for processing and then click Proceed. This process transfers the selected invoices to Invoice Data Entry and automatically recalculates taxes.

To make changes to any of the selected invoices, on the Accounts Receivable Main menu, click Invoice Data Entry and make the necessary changes in the Invoice Data Entry window.

4 In the Repetitive Invoice Selection window, click the Printer button to print invoices for the repetitive invoices selected. A dialog box then appears prompting you to print the Sales Journal; click Yes.

NOTE A dialog box appears only if the Print Invoices check box is cleared in the Accounts Receivable Options window.

5 Verify the Sales Journal and update the permanent files.