If your business handles over-the-counter sales, use Invoice Data Entry to record the sale and produce an invoice.
To record a cash sale

1 On the Accounts Receivable Main menu, click Invoice Data Entry. The Invoice Data Entry window appears.

2 At the Invoice Number field, type the invoice number followed by -CA. When the sale is recorded, the Cash Sales account is debited rather than the Accounts Receivable account, and the customer's balance (if any) is not increased.

3 At the Customer No. field:

4 If the cash sale is for a one-time or temporary customer, type CASH. If you are using divisions, you must enter the division number before the word (01-CASH). To print the customer name on the invoice, enter the Customer Name field.

If this sale is for a permanent customer and you want to record it in the Customer master file to track year-to-date sales, enter a valid customer number.

5 For one-step invoicing situations, click the Printer button to produce an invoice titled CASH SALE INVOICE to give to the customer as a paid receipt.