When performing line item entry, you can add new items to the Inventory master file without leaving the Purchase Order Entry, Receipt of Goods, or Return of Goods Entry windows, if the Inventory Management module is integrated with Purchase Order.
Item numbers and alias item numbers can be added on the fly on the Purchase Order Entry, Receipt of Goods Entry, and the Return of Goods Entry Lines tabs. If the item number entered at the Item Number field on the Lines tab of any of these tasks is greater than 15 characters in length, you can enter a new alias item number on the fly (the item number must exist). If the item number is less than or equal to 15 characters in length, you can enter an item number or an alias item number on the fly.

NOTE This feature is available only if the Allow Addition of New Items check box is selected on the Purchase Order Options window.
To add a new inventory or alias item

1 At the Item Number field on the Purchase Order Entry, Receipt of Goods Entry, or Return of Goods Entry Lines tabs, enter a new item number. The "Is this a new Inventory item?" dialog box appears.

2 Click No to return to the Item Number field; click Yes to enter the inventory item information. The Item Maintenance window opens.

3 In the Item Maintenance window, complete the appropriate data entry fields. To copy the inventory item from an existing item, at the Copy From field, enter the item number or click the Lookup button to list all inventory item on file. Click Accept to add the inventory item or click Cancel to return to the Item Number field.

4 In the Alias Item Number Maintenance window, enter a valid inventory item number or click the Lookup button to list items on file.

5 Select the appropriate alias item type and complete the remaining data entry fields. Click Accept to add the alias item or click Cancel to return to the Item Number field.

To add an alias item

1 At the Item Number field on the Purchase Order Entry, Receipt of Goods Entry, or Return of Goods Entry Lines tab, enter a new item number (that is greater than 15 characters). The "Is this a new Inventory item?" message box appears.

2 Click Yes to enter the Alias Item Number Maintenance window opens.

3 In the Alias Item Number Maintenance window, at the Item No. field, select the item number.

4 At the Type field, select the alias item type. Complete the remaining data entry fields.

5 Click Accept to add the alias item number; click Cancel to return to the Item Number. Field on the Lines tab.