When performing Purchase Order Entry, Receipt of Goods Entry, or Return of Goods Entry, you can add new vendors to the Accounts Payable Vendor master file without leaving the data entry window. This ability to add vendors on the fly allows you to complete the data entry process in an efficient, uninterrupted manner.
To add a new vendor

1 At the Vendor No. field on the Purchase Order Entry, Receipt of Goods Entry, or Return of Goods Entry Header tab, enter a new vendor number. The "Is this a new Vendor?" message box appears.

2 Click No to return to the Vendor No. field; click Yes to add the vendor. The Vendor Maintenance window appears.

3 To copy the vendor information from an existing vendor, at the Copy From field, enter the vendor number or click the Lookup to list all vendor numbers on file.

4 To automatically remove the vendor record from the Vendor master file during Accounts Payable Period End Processing, select the Temporary Vendor check box.

5 In the Vendor Maintenance window, complete the remaining data entry fields.

NOTE At the Terms Code field, a new terms code can be added on the fly.

6 Click Accept to add the vendor number to the Account Payable Vendor master file; click Cancel to return to the Vendor No. field.