The Purchase Order Entry window provides a direct link to the Sales Order module for drop-ship orders. You can enter drop-ship orders only if the Sales Order module is installed.
If a purchase order requires delivery directly from the vendor to the customer, you can enter the sales order number in the Purchase Order Entry window and the customer number and address information is automatically assigned as the ship-to address on the purchase order.
To enter a drop-ship order

1 On the Purchase Order Main menu, click Purchase Order Entry.

2 In the Purchase Order Entry window, at the Order Number field, enter the order number that will be used to identify the drop ship order or click the Next Number button to default the next purchase order number.

3 At the Order Date field, press Enter to accept the order date displayed, or enter the order date using MMDDYY format.

4 At the Type field, select Drop Ship.

5 At the From Sales Order field, enter the sales order number representing the sales order that will be filled by drop shipments to the customer, or press Enter to skip this field.

6 At the Vendor No. field, enter the number of the vendor shipping the items.

7 At the Purchase Address field, enter the purchase address for the vendor or accept the default address shown.

8 At the Ship To Address field, press Enter to accept the ship to address code shown or click the Lookup button to select a ship to address code.

9 On the Purchase Order Entry Header tab, complete the remaining fields.

When you complete the data entry fields in the Purchase Order Entry Header tab, line items with a Vendor and with the DS (drop ship) check box selected are pulled automatically from the sales order. You can enter or modify the line item information as you would for a standard purchase order. This procedure only pulls drop-ship line items from the sales order when the vendor number entered for the purchase order matches the vendor number entered for those line items at the Vendor No. field in the Inventory Maintenance Item Vendors Maintenance window in the Inventory Management module.

10 Complete the data entry process in the Purchase Order Entry window.

When you complete your entries, you can produce a printed purchase order for this drop ship order by clicking Purchase Order Printing on the Purchase Order Main menu.
NOTE If the vendor invoice information for a drop-ship order is entered in the Receipt of Invoice Entry window, the receipt is recorded as a confirmation of delivery to the customer, but is not recorded as a receipt of goods into inventory.