The Purchase Order module is used to process internal requests for an item. Material requisitions type order are entered in the Purchase Order Entry window and can be printed individually or with a group of purchase orders. Printed material requisitions provide an acknowledgment to the person making the request and reflect any changes made to the original requisition.
When the requested items are issued out of inventory, the information is entered in Material Requisition Issue Entry. A Material Requisition Register is printed and updated, and the inventory on-hand quantities are adjusted.

Only inventory items, miscellaneous charge items, and comments can be entered. Special items and miscellaneous charges cannot be entered.
When the Job Cost module is integrated with Purchase Order, cost codes with a cost type of subcontract cannot be entered for any item on a material requisition.
NOTE The Requested, Issued, and Balance fields are displayed for material requisitions only. The Issued field automatically displays the quantity issued in Material Requisition Issue Entry. The Balance field amount is calculated by subtracting the Issued field quantity from the Requested field quantity. The default for the G/L Account field is the Material Requisition Expense account selected in the Purchase Order Options window.

Enter material requisitions

1 On the Purchase Order Main menu, click Purchase Order Entry.

2 In the Purchase Order Entry window, at the Order Number field, enter the order number.

3 At the Order Date field, press Enter to accept the order date displayed, or enter the order date using MMDDYY format.

4 At the Type field, select Material Requisition.

5 At the Repeating P.O. field, enter the repeating purchase order for the material requisition, or press Enter to skip this field.

6 At the Name field, enter the name of the person requesting the items, or press Enter to skip this field.

7 At the Department field, enter the name of the department making the request, or press ENTER to skip this field.

8 On the Lines tab, at the Requested field, enter the quantity requested for this item, or press ENTER to skip this field.

9 Complete the remaining fields in the Purchase Order Entry window and click Accept to record the material requisition.

After you have recorded the material requisition, you can produce a printed purchase order for the material requisition by clicking Purchase Order Printing on the Purchase Order Main menu.