The system allows you to record deposits on purchase orders. When the purchase order is invoiced, the invoice balance will be the invoice less the deposit amount.
To record the deposit on the purchase order

1 On the Purchase Order Main menu, click Purchase Order Entry.

2 At the Order Number field, click the Lookup button.

3 In the Purchase Order List window, select the purchase order that you are going to apply the deposit to.

4 On the Purchase Order Entry Totals tab, at the Less Prepaid Amount field, enter the deposit amount.

5 At the Prepaid Check Number field, enter the check number.

6 Click Accept.

To record the check for deposit

1 On the Accounts Payable Main menu, click Manual Check Entry.

2 At the Bank Code field, verify that the proper bank account number is selected.

3 At the Check No. field, enter the check number.

4 On the Header tab, enter the Check Date, Check Amount, and Vendor fields.

5 Select the GL Distribution check box.

6 On the Lines tab, at the GL Account field, enter the general ledger account number specified in the Purchase Order Options window as the general ledger account debited by the entry.

7 Click Accept.

8 Print and update the Manual Check Register and Daily Transaction Register.