Credit card transactions from your customers are not automatically updated to the Bank Reconciliation module. To manually post credit card transactions in Bank Reconciliation, either enter the day-end settlement amount in General Ledger Transaction Journal Entry, or enter the day-end settlement amount in Accounts Receivable Cash Receipts Entry.
NOTE If you do not have the Bank Reconciliation module installed, post the day-end settlement amount in the General Ledger module by entering the settlement amount in General Ledger Transaction Journal Entry or General Journal Entry.

To enter the day-end settlement amount in General Ledger Transaction Journal Entry

1 Using the Accounts Receivable Credit Card Processing Settlement Report, determine the day-end settlement amount.

2 On the General Ledger Main menu, click Transaction Journal Entry.

3 At the Source Journal field, enter a source journal that will be tied to Bank Reconciliation (if you have not done so, you can create a new one on the fly).

4 In the Transaction Journal Format window:

a. At the Description field, enter the description for the source journal.

b. At the Debit/Credit field, select Credit.

c. At the Offset Account No. field, select your cash account.

d. At the Check Numbers field, select Deposit.

e. At the Bank Code field, select the appropriate bank code and click OK.

5 In the Transaction Journal Entry window, enter the Entry Number field.

6 On the Header tab, enter the Posting Date and Journal Comment fields.

7 At the Debit to Account field, select your cash account.

8 At the Bank Code field, select the appropriate bank code.

9 On the Lines tab, enter the Doc Refer, Date, and Posting Comment fields.

10 At the Account Number field, select the Asset account that was entered at the Asset Account field in Accounts Receivable Payment Type Maintenance.

NOTE If the Asset Account field was left blank in the Accounts Receivable Payment Type Maintenance window, the Customer Deposit account entered in Sales Order Options displays at the Asset Account field.

11 At the Trans. Amount field, enter the day-end settlement amount and click OK. Click Accept.

When the Transaction Journal update is performed, the Asset account is credited with the deposit amount and the money moves from the Asset account to the associated Cash account.
To enter the day-end settlement amount in Accounts Receivable Cash Receipts Entry

1 Using the Accounts Receivable Credit Card Processing Settlement Report, determine the day-end settlement amount.

2 On the Accounts Receivable Main menu, click Cash Receipts Entry.

3 In the Cash Receipts Deposit window:

a. At the Deposit Type field, select Cash.

b. Enter the Bank Code, Deposit Date, and Deposit Number fields.

c. At the Deposit Amount field, enter the day-end settlement amount and click OK.

4 In the Cash Receipts Entry window, enter the Customer No. field.

5 At the Check No field, type DEPOSIT.

6 On the Header tab, enter the day-end settlement amount at the Amount Received field.

7 On the Lines tab, at the G/L Account field, select the Asset account that was entered at the Asset Account field in Accounts Receivable Payment Type Maintenance.

NOTE If the Asset Account field was left blank in the Accounts Receivable Payment Type Maintenance window, the Customer Deposit account entered in Sales Order Options displays at the Asset Account field.

8 At the Amount Posted field, enter the day-end settlement amount and click OK. Click Accept.

When the Cash Receipts Journal update is performed, the Asset account is credited with the deposit amount and the money moves from the Asset account to the associated Cash account.