To perform period-end or year-end processing in the General Ledger module

Note  The Years to Retain General Ledger History field in the General Ledger Options window is used to determine the number of years to retain General Ledger transaction history after year-end processing.

1. Select the General Ledger Period End menu > Period End Processing.

2. In the Period End Processing window, verify that the correct period is displayed. If the correct period is not displayed, access the General Ledger Options window and change the period displayed.

3. Select the Print Period End Reports check box to print period-end or year-end reports. For more information, see Period End Processing - Fields.

4. Click Proceed.

5. In the General Ledger module, if you have not posted cycle allocations before beginning period-end or year-end processing, you are prompted do to so. Select one of the following options:

6. To post allocations before completing period-end or year-end processing, click No. For information about selecting and posting allocations, see Select Allocations for Posting. After you have posted allocations, continue to the next step.

7. To continue with period-end processing or year-end processing without posting allocations, click Yes and continue to the next step.

5. If you selected the Print Period End Reports check box in step 3, the Period End Reports window appears. Complete the following steps in the Period End Reports window:

1. At the Report Name and Report Setting/Financial Group fields, verify the reports and financial report groups to print. For more information, see Period End Reports - Fields. The reports and financial report groups displayed were selected in the Period End Report Selection window.

2. At the Copies field, enter the number of copies of each report and financial report group to print.

3. Select the Default Printer check box to print the report to the default printer assigned to the selected report setting.

4. Select the Print check box for each report and financial report group to print. Click Print.

5. You are prompted to confirm that the closing period will be changed to the next open period. Click Yes to complete period-end or year-end processing.

After you perform this procedure, the following occurs:

To perform period-end or year-end processing in a module other than the General Ledger module:

1. Select the module's Period End menu > Period End Processing.

2. In the Period End Processing window, select the period end option that you want to perform. The available options depend on the current module. Period end options typically include purging transaction files for any number of periods (up to but not including the current period) to save file space.

Note When performing Period End Processing, verify that the accounting date agrees with the period-end date through which you want to clear files.

2. Click Proceed.

3. In the Period End Confirmation window that appears, click Proceed.

4. If you selected the Full Period End Processing or Full Period and Year End Processing options, the Period End Reports window appears. Select the report(s) that you want to print and Click Print.

5. A message dialog box appears prompting you to complete Period End Processing. Click Yes to complete Period End Processing.