Job Cost Integration
One of the most significant changes in the Sales Order module is integration with the Job Cost module. You can now assign a Job Number to an order, and assign specific Cost Codes and Cost Types to each line item on the order. Several setup configuration options let you tailor the interface to your needs. For example, you can choose whether or not to post costs from Sales Order to Job Cost, and whether an invoice should relieve Work In Process during the update. You can also list the valid Job Statuses (bid, open, complete,) and valid Cost Types (labor, material, etc.). Also, jobs can be created on the fly.

Security and Entry Controls
Several new security features are added to Sales Order to provide you with better control over order and invoice processing. You now have the option to prevent sales orders with an on-hold status from being invoiced, and can prevent new customers from being created on the fly. Inventory managers will appreciate the new control, based on the available quantity, which prevents an item from being oversold. Another control can require a manager’s override for back-ordered items.

Line Item Warehouse Code Default
With Version 4.1, the line item warehouse code will default to the item’s default warehouse, helping ensure you sell from the preferred warehouse.

StarShip Enhancements
If you use StarShip, you’ll appreciate the ability to flag a shipping address as residential, ensuring proper rate calculation and delivery. Additionally, the customer shipping address will now include a field for E-mail Address. The e-mail address is passed along to StarShip for shipment notification purposes.

Validate Customer Purchase Orders
This frequent request from MAS 90 and MAS 200 customers gives you the ability to validate a customer’s purchase order number against previously entered purchase order numbers. Now, as you enter a customer’s purchase order number during order entry, the system will check other open orders as well as posted invoices for duplication of that number. Plus, you can look up previously entered numbers to help service a customer’s request.

Customer Credit History
As you view the customer credit history window, you’ll appreciate that the aging bucket totals displayed there can now dynamically calculate based on period-to-date information. This ensures your staff is making decisions based on the most current credit figures available.

Shipping Data Entry
Your shipping clerks are frequently working from a picking sheet as they perform shipping data entry. A new feature in Version 4.1 allows the shipping data entry lines to be sorted in the same fashion as the picking sheet, enabling the clerk to quickly match picked items and fill orders faster than ever.

Add Shipping Instructions Using Customer Memos
Many companies make effective use of customer memos to hold shipment and delivery instructions. If you’re one of those companies, you’ll appreciate that you can now access customer memos from Shipping Data Entry.

New Shipping Setup Option
Version 4.1 adds a new Shipping Setup Option that can set the backorder amount for a shipment to zero, or to leave a line in an unresolved status. These options will aid companies that don’t allow backorders, or that need to reprioritize available quantities among waiting orders.

Picking Sheet by Warehouse
Printing picking sheets by warehouse makes perfect sense, and MAS 90 has always had this functionality. For companies with warehouses spread throughout the country, each responsible for their own invoicing, Version 4.1 adds functionality to print invoices sorted by warehouse.

Print All Tracking Numbers
Currently, a maximum of three tracking numbers can be printed on an invoice or viewed from history. In Version 4.1, the complete list of tracking numbers associated with an invoice can be printed and viewed from History.

Print Bill of Material (BOM) Bill Options
Many companies make effective use of customer memos to hold shipment and delivery instructions. If you’re one of those companies, you’ll appreciate that you can now access customer memos from Shipping Data Entry.

Auto Generate Invoices
The Auto Generate Invoice selection screen now enables you to filter based on Ship Date and Promise Date to help narrow the search for the right orders to invoice. For example, customers that invoice daily can use the Ship Date filter to select the orders that shipped today for invoicing.

Serial and Lot Number Tracking Inquiry
In many industries, it’s crucial to identify who purchased a particular lot or serialized item. Version 4.1 adds a new Serial and Lot Number Tracking Inquiry that allows you to identify from which lot number a customer last purchased to ensure consistency on a subsequent order.

Purge Enhancements
The new Sales Order Purge Utility lets you purge obsolete orders by date and numerous other sales order attributes.